Vendor Application Terms

Set-up and Break-down: Vendor Festival hours are Saturday 9-5 and Sunday 9-4.

All vendors, please enter the fairgrounds using the South entrance (the one closest to Lambertville).  There is a map on the website of the fairgrounds.  Please be sure to orient yourself. Vendors may temporarily park in the loading zones to unload merchandise, but we ask that you move your vehicle as soon as possible.

Set-up will start at 10 am on Friday, please do not setup your booth until you are sure you are in the correct location.  If you have any question where to setup please see one of the Festival Committee members (several are available to answer questions during the posted setup times).  If you setup in the wrong location you will have to move and that may also impact other vendors who have setup around you.  You may set up early on Saturday as well, as long as you are open for customers by 9:00 am. All vendors must be completely set up by no later than 9:00 am on opening of the Festival on Saturday.  We request that all vendors be off the grounds by 7:30 pm. Vendors may not break down their spaces before the end of the Festival.

Vendors must be off the grounds by 7:30 pm Friday, Saturday and by 7:00 pm Sunday (unless you have made arrangements with the County to camp.)  Failure to comply with this rule will affect future festival applications.

Event Hours: The Festival is open to the public from 9-5 on Saturday and 9-4 on Sunday. Vendors should plan to remain for the entire event.

Vendor spaces: There are 2 sizes of Vendor spaces available: 10 ft by 10 and 10 ft by 20 ft. The  Inside booths are inside pole barns which are covered but have open sides.  The flooring is stone dust/ gravel. Outside booths are in the open on grass and you will likely want to bring your own tent.  You will also need to bring your own tables/ chairs for your booth.  Electricity is available to inside booths – electric sockets are on hanging boxes every 12 or so feet throughout the barns.  Winds can be high at the Fairgrounds, so be prepared.  Over night you may want to throw a light blanket or tarp over your goods.

Camping: Camping is allowed on the grounds Friday and Saturday nights only.  The fee is $25 per night.  The location is called South County Park.  You will apply directly to Hunterdon County for your permit.  Please have your permit available at the Festival.

Please complete the  application for a permit with your payment (checks made out to County of Hunterdon) and mail to:

Hunterdon County Parks, PO Box 2900, Flemington, NJ  08822

Participation: The GSSB  reserves the right to order the removal of any vendor, and their merchandise, who violates the terms listed here or whose merchandise for sale is not that which was represented by their application, with no refund to vendor. The GSSB will not be liable for any monies or damages incurred by exercising this right.  Vendors may share a booth but only if each vendor has applied in advance of the Festival.

Cancellations: If you need to cancel your vendor attendance for any reason, you have until and including August 14th to do so with no penalty.  Your Vendor fee will be refunded. If  you cancel on August 15th and later, we will refund your fee only if your Vendor space can be filled.  We will no longer be carrying credit forward to the next year.

Security: Vendors are responsible for securing their own property during set-up and break-down. Neither the GSSB,  the Hunterdon County Fairgrounds, nor any officer, employee, agent, or volunteer thereof will be responsible for the safety of the property or the vendor from any cause.  Vendor should obtain, at their own expense, appropriate insurance to cover against said losses.  Several GSSB members and vendors camp overnight Friday and Saturday, and to our knowledge no vendor has ever experienced losses due to theft.

Insurance Coverage and Liability: Neither the GSSB,  the Hunterdon County Fairgrounds, nor any officer, employee, agent, or volunteer thereof will be responsible or liable for accidents to any vendor while on the premises or in case of fire, theft, or damage to any vendor’s equipment on the premises. Vendors must provide their own insurance coverage to protect themselves, their equipment, and to cover damages that may be inflicted to the building and/or property of the Hunterdon County Fairgrounds.

Indemnification: By purchasing a space, the Vendor agrees to indemnify, defend, and hold harmless the GSSB,  the Hunterdon County Fairgrounds, and their officers, employees, agents and volunteers, from and against any and all damages to property or injuries to or death of any person or persons, including attorneys’ fees; and shall defend, indemnify, save and hold harmless the GSSB, its officers, employees, agents and volunteers, from any and all claims, demands, suits, actions or proceedings of any kind or nature including but not by way of limitation, all civil claims, workers’ compensation claims, and all other claims resulting from or arising out of the intentional or negligent acts, errors or omissions of the Vendor, its officers, employees, agents, in any way related to Vendors duties and obligations under this Agreement and/or its use of a booth at the GSSB Sheep and Fiber Festival. All points not covered herein are subject to the decision of the GSSB Festival Committee.

Taxes: Please consult the NJ Dept. of Treasury for information on Sales and Use Taxes if you are from out of state or not yet familiar with the requirements of NJ for collecting and reporting sales taxes.  Sales tax is 6.625% (as of Jan. 1, 2018) and does not apply to all types of goods, but sales amounts must be reported even if no sales taxes are due.

Internet Access:  There is no WiFi at the Fairgrounds, but there is access to 5G signals from the buildings and grounds.  Thus you will be able to generate your own hotspot to process credit card payments or access the internet if you have equipment that can access 5G signals (i.e., smartphone, etc.).

Page Updated: August 4, 2023